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Actually, you can only do one of four decisions in dealing with your e-mail:

1. Delete

2. Do

3. Delegate

4. Defer

In this article, you will learn about how to makea decision to delete emails – fast.

DELETE. DELETE. DELETE. (I I can not emphasize enough the importance of this decision!) Â The minute some e-mails arrive, you know "This is a failure, this is nothing, not even for me, I did not ask for it. You must be joking! "All those things go through your head with some e-mails we receive. They deserve an answer, you do not save them, you need only delete them and do it as soon as possible.

In some cases, recommended the establishment of rules to help "make the decision to delete." Let's say you tried to ask someone to stop sending e-mails, mainly of a certain type, or you have indicated you want to get out of a list or maybe more, and yet, these e-mails from people (or companies) are still in This is the time to define a rule (and virtually all programs of e-mail for establishing rules). In Outlook, when you have an e-mail and you need to define a rule, you right-click on the e-mail and one of the options is "Create Rule". Then you can specify the parameters of the standard example, if it is from that person's name, if it has certain words or phrases in the subject line, etc.

Recently, when I was working in the office a woman to help her be more productive, we spent some time (actually, a huge amount of time), working with your e-mail. Now, this person is not a neophyte in the world of software, it is really a software designer and in fact, she owns the company. However, she had never learned to set up rules in your Outlook e-mail. I showed him how right-click, set rules, and she was very happy! She had never known that the option was there. So, just because you do not already know how to do something does not mean you are stupid or uninformed. It just means you get to learn something new that will help you!

The idea here is that you establish rules for the e-mails appear some minutes, then you can go straight to the deleted items, yet never appearing in your inbox. The e-mail in flashes and then it's off before you even get a chance to note that it is there. This is some quick decisions!

Still thinking about the decision to exclude, I know how many times when I'm working on someone's office and are looking for your e-mail and there are between 500 and 5000 only sitting in the in-box. When we started going through them, the person will say: "I do not know why I have it. I hate when I get these kinds of things, but still they do not delete them. Do not want to be one of those people, to start deleting more freely.

Dealing with e-mail in a productive manner involves making decisions. The first, and really the easiest, is DELETE. Go to your mailbox now and see if you can not eliminate at least 10 emails in the next 2 minutes. Then, try for 10 in the next 90 seconds.I So …. well, you get the idea.Â

And you’re invited to join others (worldwide) who receive Meggin’s weekly emails (and see what is available for download at no cost at the following websites) – all with the goal of helping you be peacefully (and predictably) productive:

**Top Ten Productivity Tips (http://www.TopTenProductivityTips.com)

**Keys to Keeping Chaos at Bay (http://www.KeepingChaosatBay.com)

(c) 2009 by Meggin McIntosh, Ph.D., “The Ph.D. of Productivity”(tm). Through her company, Emphasis on Excellence, Inc., Meggin McIntosh changes what people know, feel, dream, and do. Sound interesting? It is!

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